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239 <br /> <br />NOTICE OF SPECIAL MEETING <br /> <br />A SPECIAL MEETING OF THE COUNCIL WILL BE HELD ON Wednesday, <br />December 9, 1992 AT 12:00 noon IN THE Basement Conference <br />Room. <br /> <br />THE PROPOSED AGENDA IS AS FOLLOWS: <br /> <br />Luncheon meeting with School Board <br /> <br />BY ORDER OF THE ~YOR <br /> <br />BY Je~.~n9 COX ~.(si~ed) <br /> <br />BASEMENT CONFERENCE ROOM - December 9, 1992 <br /> <br /> Council met in special session on this date with the <br />following members present: Ms. Daugherty, Rev. Edwards, Ms. <br />Slaughter, Mr. Toscano. Absent: Mr. Vandever. <br /> <br /> Mr. Dave Baker, accountant for the Charlottesville <br />Schools, reviewed the balances in the Deferred Revenue <br />account, Grant Administration Fund and General Fund for the <br />period 1987 - 1992. <br /> <br /> Mr. Herb Cottrill, Assistant Superintendent of Schools, <br />made the following comments with regard to the School's <br />General Fund balance: the counselor which had been added in <br />the previous year could have been funded with the low rent <br />housing funds except that local funds were available to fund <br />the position; a surplus of ~700,000 is necessary in the <br />hospitalization account in case the Schools ever wanted to <br />leave Blue Cross; the balance in property damage is <br />necessary to pay the deductible not covered by insurance; the <br />balance in.~he P~rforming~Ar~s~Center~ac¢~unt ~s necessary <br />for repairs to the facility; the balance in the Grants <br />Administration fund, which was received to cover indirect <br />costs to the Schools since they act as fiscal agent for such <br />programs as PREP, was saved in case the schools experienced a <br />shortfall in funding since there is no restriction on the use <br />of these funds. <br /> <br /> Mr. Toscano questioned why the repairs for the <br />Performing Arts Center were not considered part of the <br />capital improvement program and Mr. Jimmie Dunbar, Assistant <br />Superintendent of Schools, stated that the Center was self- <br />sustaining and generated revenues and therefore was not part <br />of the CIP. <br /> <br /> Mr. Hendrix stated that Council could put a cap on the <br />amount that could accumulate in the Performing Arts Center <br />fund which would leave enough for needed repairs. <br /> <br /> Ms. Slaughter questioned whether the City and Schools <br />had explored combining computer services and Mr. Cottrill <br />replied that it had been looked at but no advantages were <br />seen to combining the two. <br /> <br /> Mr. Toscano stated that he wanted to balance the concern <br />about the Schools building up such a significant fund balance <br />with the desire to reward the Schools for saving money. <br /> <br /> Mr. Hendrix suggested that some resolution be found <br />to the fund balance issue since the issue surfaces every year <br />and will continue to ~be..~a..p~oblem-~un~l reso~ved..~ <br /> <br /> ~ Ms. Daugherty requested information on previous fund <br />balances for the Schools. <br /> <br /> It was agreed that an additional meeting would be held <br />December 17th to discuss bUdget priorities for the Schools. <br /> <br />Presid~v~t ~%J k.--- <br /> <br /> <br />