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79 NOTICE OF SPECIAL MEETING A SPECIAL MEETING OF THE COUNCIL WILL BE HELD ON Wednesday, November 14, 1990 AT 11:45 a.m. IN THE City Manager's Office and 12:00 noon IN THE Basement Conference Room. THE PROPOSED AGENDA IS AS FOLLOWS: 11:45 a.m.- Executive session to discuss appointments to boards and commissions as exempted by Section 2.1-344(a)(1) of the Virginia Freedom of Information Act. 12:00 noon - Appointments: Boards and Commissions Luncheon meeting with School Board BY ORDER OF THE MAYOR BY Jeanne Cox (signed) CITY MANAGER'S OFFICE - November 14, 1990 CoUncil met in special session on this date with the following members present: Rev. Edwards, Ms. Slaughter, Mr. Toscano, Mr. Vandever (arrived late) and Ms. Waters. On motion by Ms. Slaughter, seconded by Mr. Toscano, Council voted to meet in executive session to discuss appointments to boards and commissions as exempted by Section 2.1-344(a)(1) of the Virginia Freedom of Information Act. Council reconvened in open session in the basement conference room and, on motion by Ms. Waters, seconded by Mr. Toscano~ certified, with Mr. Vandever absent for the vote, that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Council. APPOINTMENTS: BOARD AND COMMISSIONS On motion by Ms. Slaughter, seconded by Mr. Toscano, the following appointments were made to the Charlottesville- Albemarle Children and Youth Commission: Charles Gleason, Cynthia Stratton, Kai Raidy, Margaret Crawford, Andrew Dowd- Reilly (youth), and Kendra Trent (youth), with'Mr. Vandever absent for the vote. LUNCHEON MEETING WITH SCHOOL BOARD Mr. Hendrix gave an overview of the projected shortfall in revenues for City for the current and next fiscal year. In the current year, a $750,000 shortfall in revenues to the City's general fund is anticipated, $350~000 from cuts in State funding and the remainder due to changes in the economy. An estimated $1.3 million in total new revenue is anticipated for the City in the next fiscal year, which would result in an increase in City funding for the schools of $520,000 if the formula of granting 40% of new revenues to the Schools continued to apply. Mr. Hendrix stated that he understood that the Schools were anticipating receiving $600,000 less in the next fiscal year from the State. Mr. Hendrix explained that the City will have increased costs in the areas of solid waste, retirement, and debt service which is expected to result in a $1.2 to $3 million shortfall in the next fiscal year. Mr. Hendrix stated that a group composed of City department heads is in the process of developing budget guidelines and plans for downsizing the City organization.