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141 <br /> <br />NOTICE OF SPECL4~L MEETING <br /> <br />A SPECIAL MEETING OF THE COUNCIL WILL BE HELD ON Friday, January 9, 1998 <br />AT 12:00 noon IN THE Basement Conference Room. <br /> <br />THE PROPOSED AGENDA IS AS FOLLOWS <br /> <br />Luncheon meeting w4th School Board <br /> <br />BY ORDER OF THE MAYOR <br /> <br />BY Jeanne Cox (signed) <br /> <br />BASEMENT CONFERENCE ROOM - January 9, 1998 <br /> <br /> Council met in special session on this date with the following members present: Ms. <br />Daugherty, Ms. Richards, Ms. Slaughter, Mr. Toscano. Absent: Mr. Cox. <br /> <br /> Dr. William Symons, Superintendent of Schools, listed topics for discussion: 1) top <br />capital improvement project priority of roof replacement at Charlottesville High School; <br />2) study to evaluate and put in planning process other capital projects; and 3) change in <br />concept of gainsharing. <br /> <br /> Mr. Bill Letteri, Contract/Program Manager for the City, explained that a study is being <br />undertaken to look at the five schools that have not been renovated to determine what is <br />required and the urgency of the renovations. Mr. Letteri said that the study will also look at <br />how school space is used, especially- Jefferson School, what is the best use of the facilities, <br />and what changes would be required. The data from the study is expected to be available <br />next fall. <br /> <br /> Mr. Letteri said that a firm is ready to be engaged to evaluate what needs to be done <br />regarding the CHS roof. Construction is proposed to start at the end of the school year and <br />cost between $2.5 million and $3 million. <br /> <br /> Ms. Mary-Susan Payne, Chair of the School Board, said that the CHS roof problems <br />are beginning to have an impact on the functioning of the school. <br /> <br /> Mr. O'Connell said that a long-term financing plan will be explored after the school <br />study is completed. <br /> <br /> Mr. Cole Hendrix, School Board member, noted that under the current financing plan <br />of the City, the City will be unable to fund alt of the existing school capital needs. <br /> <br /> Ms. Linda Bowen, School Board member, said that the School Board and Council <br />should write the appropriate General Assembly committee about the capital concerns of the <br />schools. <br /> <br /> Ms. Slaughter recommended that a study committee be formed to look at the capital <br />needs of the schools. <br /> <br /> Mr. Letteri explained that the HVAC systems at Walker and Buford Schools, at a cost <br />of $2 million, could be done independently of architectural improvements proposed for those <br />schools. <br /> <br /> Mr. Toscano said he feels it is important to resurrect the school capital projects <br />committee with Council representation, and noted that he and Ms. Daugherty had served on <br />the committee previously and could continue. <br /> <br /> Dr. Symons said that a facility' maintenance fund is being established which Would take <br />care of smaller capital items, and recommended that leftover funds from a new gainsharing <br />formula go to this fundl <br /> <br /> <br />