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<br /> <br />Assistant Registrar Patrick Cory reported that all election equipment, to include the <br />tablet computers used as look-up devices at the polls, has been inventoried and labeled <br />as property of the Office of the General Registrar. The chair raised the issue of <br />problems encountered with the look-up devices when they failed to function at a number <br />of precincts on June 13. Ms. Morton informed the board that a meeting to address <br />these problems will occur on July 7 with feedback to the Board planned at its next <br />regular meeting. <br /> <br />There followed a discussion on the need for a better system to manage delivery of <br />ballots to the precincts by Board members on Election Day. It was acknowledged that <br />this is a shared responsibility between the Board and the staff. Specific changes to <br />ballot delivery procedures, and the reporting of ballot delivery needs by the chief <br />election officials, will be discussed at future meetings and will be implemented before <br />the Nov 7 general election. <br /> <br />Lessons Learned at the Annual Training <br /> <br />The vice-chair and secretary reported their positive reactions to information presented <br />at the training on a simplified Statement of Results (SOR) form created by Walt Latham, <br />York County General Registrar, and used in the June 13 primary by several <br />jurisdictions. Jurisdictions employing the new form reported that it reduced the time <br />required to complete the paperwork at the precincts on election night and the review of <br />the documents at the canvass the following day. A key feature of this new SOR is that it <br />eliminates the transcription of candidate vote totals from the voting machine tapes to the <br />form. The tapes, as required by statute, are attached to the first page of the SOR. <br /> <br />In the discussion of this issue it became evident that the General Registrar did not share <br />the Board members’ enthusiasm for considering the adoption of this new SOR format. <br />The chair agreed to call Mr. Latham to obtain more information about the new form and <br />his experience with its employment in the primary. A larger jurisdiction reporting <br />success with the new form, Prince William County, is equipped with Hart Verity <br />scanners identical to those we use. The Board members and the General Registrar <br />agreed that the secretary should contact the Prince William registrar with questions on <br />the pros and cons of adopting this system and ask about any problems encountered or <br />misgivings resulting from its employment in the primary. A second innovation adopted <br />by Prince William, described at the annual training, was the placement of ballot officers <br />with the poll book officers rather than at a separate table. The secretary will also query <br />the Prince William registrar about the efficacy of this change. <br />Executive Session <br /> <br />At 6:45 p.m. there was a motion by the chair to close the meeting for the purpose of <br />conducting a discussion of personnel matters. This motion was seconded by the vice <br />chair and approved unanimously.