2018_04_24_minutes - Laserfiche WebLink

Home Browse Search

2 improvement funds are available to cover this purchase, which would leave two scanners in reserve for emergencies. A second scanner has been required in Tonsler for higher turnout elections because of the pattern of turnout during the day, leaving only one scanner in reserve. On a motion by the Chair, seconded by the Secretary and unanimously approved, the board agreed to the expenditure this summer of approximately $5000 for the purchase of one additional scanner. At the previous meeting, the board raised questions about the budgeting process and whether there were any implications for going over particular line items. The city’s Senior Budget and Management Analyst, Ryan Davidson, response, sent by email on April 3, 2018, included: There are no implications in going over any particular line item. As part of the Annual Budget Appropriation we legally appropriate funding at the department level not the line item level. The line items are there for annual budget planning purposes and for comparison of year-to-year expenses or revenues. However while we don’t appropriate to the line item level, but rather the departmental budget level, we do have “budget stops” in SAP at the category level. Meaning our SAP system will not allow you to overspend the “Other Expenses” category of your budget. This email, which had been previously forwarded to the board, was discussed in and attached to the Registrar’s Report along with an April 4, 2018 email from Assistant City Manager Leslie Davidson which included, “Ryan’s assessment is correct regarding budgeting, etc.” There were no additional questions or comments about this topic at the April 24 meeting. Report of the Election Manager Ms. Morton shared her concerns with the board regarding the need to upgrade our electronic poll books (EPBs). While the software has been upgraded in recent years the laptop computers used as EPBs are quite old and becoming unreliable. Several poll book vendors will be present at the annual training at the end of June with equipment for the board members and staff to evaluate. Ms. Morton will request cost data from the vendors before the training and provide this information to the board. Ms. Morton provided the board with historic turn-out data upon which to base an assessment of the number of ballots to print for the upcoming primary. Ms. Bencoach and Ms. Morton proposed printing 4000 but the board members found this to be high and authorized printing of 3000 primary day ballots plus 100 absentee ballots. The progress of in-person absentee voting will be monitored for indications of likely turnout on June 12.