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Minutes, Aug 23, 2018 Page 3 <br />In response to requests from several senior election officials following the June primary, <br />Assistant Registrar Joyce McKenney has been working on an outline of Election Day <br />duties in notebook form organized for easy reference by precinct chiefs, assistants and <br />closers. The draft will be circulated to EOs before being finalized. <br /> <br />In a final item under this heading Ms. Morton provided the Board members with a <br />comprehensive Election Emergency Contact Information directory. This directory <br />provides phone and email contact information for the Board members and key office <br />personnel as well as all City officials who may have role in supporting the election. The <br />Chair emphasized that it is the responsibility of the General Registrar to contact each of <br />the listed City government officials and review their responsibilities prior to the election. <br /> <br />Election Office Staffing Update <br /> <br />The Registrar and Deputy Registrar provided the Board members with an update on the <br />status of the hiring action to fill a vacancy created by a recent departure. Interviews are <br />scheduled for next week with the expectation of a mid-September reporting date for the <br />new employee. Initial steps have also been taken to hire a seasonal part-time voting <br />equipment technician. <br /> <br />The Chair emphasized the need for maximum cross-training among the office staff to <br />improve efficiency and ensure the flexibility to cover for absences by key personnel. <br />This cultivation of talent should also lead to enhanced job satisfaction and improved <br />morale. The Registrar asserted that the text of job descriptions impose some limits on <br />cross training but others present pointed out that the standard “other duties as <br />assigned” wording in these job descriptions should provide the needed assignment <br />flexibility. <br /> <br />Executive Session <br /> <br />At 7:30 p.m. there was a motion by the Chair to close the meeting for the purpose of <br />conducting a discussion of personnel matters. This motion was seconded by the <br />Secretary and approved unanimously. <br /> <br />The board reconvened in open session at 7:55 p.m. and the Chair moved to certify, by <br />recorded vote, that only matters exempted from the open meeting requirements were <br />discussed in the closed session. This motion was seconded by the Vice-chair and <br />approved unanimously. Copies of the motion closing the meeting and the certification <br />following the closed session are attached to these minutes. <br /> <br />Further Discussion of Office Staffing <br /> <br />There followed a prolonged discussion of issues related to the responsibilities of the <br />various members of the staff, office morale and the challenges of preparing for the