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Minutes, November 6-9, 2018 P a g e | 3 <br /> <br />number of ballots scanned exceeding by two the number of voters checked in. This may <br />be a result of two voters receiving ballots without being checked in. The use of <br />distinctive tickets, which had been provided in the supply box for each precinct, in lieu of <br />authorizations to vote when EPB printers are not working, will be emphasized in training <br />for future elections. <br /> <br />The review of the Statement of Results for the Central Absentee Precinct (CAP) <br />revealed several errors that were addressed, with difficulty, in the canvass by the Board. <br /> <br />The meeting was suspended at 3:00 p.m. <br /> <br />Resumption of the Provisional Ballot Meeting <br /> <br />The meeting was resumed at 12:18 p.m. on Friday, November 9. The Chair then <br />immediately moved that the meeting be closed for the purpose of considering whether <br />each person who submitted a provisional vote at the election was qualified to do so. <br />The motion also specifically allowed that the General Registrar Rosanna Bencoach <br />remain present for the closed meeting. In accordance with the relevant statute, <br />Charlottesville Democratic Committee representative Erin Monaghan and Charlottesville <br />Republican Committee Chair Michael Del Rosso were also permitted to be present for <br />the closed session. The motion was seconded by the Vice-chair and approved <br />unanimously. <br /> <br />At 1:55 p.m. the Board returned to open session and the members certified by recorded <br />vote that in the closed session just concluded the only matters discussed were the <br />qualifications of provisional voters. <br /> <br />Actions Taken on Provisional Ballots <br /> <br />In preparation for the provisional ballot meeting the General Registrar had created a list <br />that grouped ballots that shared common circumstances. The board members found <br />this to be a helpful time-saving measure. The first group consisted of 25 ballots cast by <br />voters who had requested by-mail absentee ballots but did not bring them to the polls. <br />Two other voters brought unmarked absentee ballots to the polls but election officers <br />were unable to remove their absentee “flags” in the pollbook. Since no absentee ballots <br />had been received from these 27 voters their provisional ballots were unanimously <br />approved to be counted on a motion by the Chair, seconded by the Vice Chair. <br /> <br />One provisional ballot was cast due to an electronic pollbook malfunction. This ballot <br />was unanimously approved on a motion by the Chair, seconded by the Vice Chair. <br />