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Minutes, December 18, 2018 Page 2 <br /> <br />Electronic Pollbook (EPB) Update <br /> <br />Ms. Morton informed the Board that she had received a proposal from our poll book <br />vendor for new EPBs that included hardware (tablets), software and training. The new <br />software and hardware have not yet received the necessary state certification but the <br />company expects to receive the certification by June 2019. A company representative, <br />during a recent visit, conducted a demonstration of the new EPB highlighting its <br />capability for faster check-in of voters. Faster check-in could offer the potential for a <br />reduction in the number of computers required and the number of election officers <br />needed to check-in voters. This new system may also be suitable for use in the central <br />absentee precinct. Further discussion of this offer will be on the agenda for the January <br />2019 meeting. <br /> <br />During the visit, the poll book vendor provided an analysis of the poll book problems that <br />occurred on Election Day. In his opinion, the difficulties resulted from programming <br />errors in downloading the program files and in setting up the administrative functions. It <br />appears that there may have also been some errors made by election officers in <br />checking in voters. The Vice Chair brought up the fact that not all EPBs were <br />programmed to require action by the Chief Election Officer to allow voters returning <br />unused absentee ballots to vote on Election Day with regular precinct ballots. The Vice <br />Chair wanted to reaffirm the established policy of the Electoral Board that only the Chief <br />has the authority to make this change to absentee voter status. <br /> <br />Update on the Revised Statement of Results (SOR) for the Central Absentee <br />Precinct (CAP) <br /> <br />Ms. Gilliland distributed copies of a draft of a simplified SOR for CAP, based on one <br />recently developed by the Department of Elections. She pointed out that this revision <br />avoids duplication of information reported on other election documents. The Board <br />members raised a number of questions that demonstrated the need for further work on <br />this document before the next election. Ms. Gilliland will continue working on this issue <br />and will review CAP SOR versions employed recently by registrars in Amherst and <br />Prince William County. <br /> <br />Building and Equipment Damage Claims <br /> <br />Ms. Morton presented an estimate of repair costs for floor damage in the Recreation <br />and Carver polling places, which are under the jurisdiction of the Parks and Recreation <br />Department. The damage reportedly was caused by Office of Voter Registration chairs <br />and tables moved to these precincts for the election. It was suggested that, in the <br />future, we use Parks and Rec tables and chairs, presumably selected to avoid floor <br />damage. The issue of the damage is being pursued by the Parks and Recreation