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Minutes, March 12, 2019 Page 2 <br />Systems regarding a new tablet-based electronic pollbook (EPB) to replace the aging <br />lap-top computer EPBs we currently use. The new EPBs are faster and much easier to <br />use than our current equipment and offer quick scanning of driver’s licenses for error- <br />free check in of voters. They are expected to receive certification by the Department of <br />Elections in June and will be available for purchase shortly thereafter. A capital <br />improvement project (CIP) budget request for purchase of these new EPBs will be <br />submitted in August for the 2020-2021 fiscal year so that they can be on hand for the <br />2020 presidential general election if funds are provided by the City. <br /> <br />Ballot Printing In-House <br /> <br />The experience with ballot printing for the November 2018 general election <br />demonstrated that the flexibility and cost savings realized with in-house ballot printing <br />comes with serious challenges. The Chair stressed that these challenges must be fully <br />addressed in order to continue the practice of in-house printing. Following a discussion <br />of the specifics the Board members agreed to continue printing ballots using the office <br />printer provided the following conditions are met: <br /> <br />That ballot printing will only be done when the office is closed in order to avoid <br />interference with other election preparation activities. <br /> <br />That paper purchased for printing ballots will comply with all of the requirements <br />specified by Hart Intercivic, the manufacturer of our voting equipment, and that <br />the ballot paper will be stored separately from other paper supplies in the office. <br /> <br />That the ballot scanners will undergo full functionality testing, using the in-house <br />printed ballots, prior to each election. <br /> <br />And that the printer used for this purpose will be certified to print ballots. <br /> <br />The Board members were in full agreement on all of these points. However, the <br />Election Manager pointed out that the certification of the ballot printer could not be <br />completed in time to print the ballots for the June 11 primary. The issues of in-house <br />printing and ballot scanner functionality testing were discussed at length with a Hart <br />representative at the VEBA annual meeting. Based on these discussions, and other <br />considerations, the Board members decided to proceed with in-house printing for the <br />June primary providing that all of the requirements listed above, except for the printer <br />certification, are met. The printer certifications would, however, be required prior to <br />printing the General Election ballots. <br /> <br />Status of Candidates for the City Council Primary <br /> <br />Ms. Bencoach provided the Board members with a list of all candidates and known <br />potential candidates for City Council and other local offices, including House of