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2019_07_30_minutes
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2019_07_30_minutes
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<br />Minutes, Jul 30, 2019 P a g e | 2 <br /> <br />provide the official status now required for voter registration activities in the Federal <br />Courthouse. Officer of Election application forms from several League volunteers were <br />submitted to the Board for consideration. Pending receipt of the actual Court order that <br />will clarify requirements for registration activities during the naturalization ceremony, the <br />Chair postponed action on the applications. A naturalization ceremony is scheduled for <br />Friday, August 2. The Secretary volunteered to assist Ms. Dannenberg at this event. <br /> <br />Registrar’s Report <br /> <br />Ms. Morton provided the Board members with a written report. Highlights included plans <br />for revision of the Memorandum of Understanding between the Board and the City <br />Manager, progress in the hiring of a new Deputy Registrar and notice that the draft <br />ballot for the November election has been sent to the Department of Elections for <br />approval. The Chair stated that she would submit proposed revisions to the MOU, <br />which is between the City Manager and the Board of Elections, to the Registrar and <br />work with the Registrar to finalize proposed revisions. The Registrar also informed the <br />Board that the following three members of the staff had received third-party registration <br />certification: Melissa Morton, Jamie Virostko and Audrey Dannenberg. <br /> <br />The Chair asked about the status of office staffing for the remainder of the current year. <br />The Registrar assured the Board members that, once the new Deputy Registrar is hired, <br />staffing will be adequate through the November election. The appointment of temporary <br />seasonal staff will be required to deal with the heavy turnout expected for the three <br />elections next year, especially for the Presidential General Election November 3, 2020. <br /> <br />Appointment of Officers of Election <br /> <br />Ms. Morton presented an application for an individual wishing to become an officer of <br />election. The board reviewed this application and, on a motion by the Secretary, <br />seconded by the Chair, Carol Cutler was unanimously approved for appointment to a <br />three-year term. <br /> <br />Update on CIP Proposal and the Purchase of new Electronic Poll Books (EPBs) <br /> <br />The Chair requested information on the status of funding for the purchase of new EPBs. <br />The Registrar reported that, while the funds currently available in the office capital <br />budget are not sufficient, she is confident that the city will provide the required additional <br />funds to purchase the equipment. The intent is to have EPB funding on the agenda for <br />the City Council August meeting. The Chair agreed to accompany the Registrar to that <br />meeting to support the request. <br /> <br />Previous discussion of the purchase of new EPBs had focused on a new generation of <br />tablet-based devices produced by VR Systems, the vendor of our current EPBs. The
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