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Minutes, April 7, 2020 P a g e | 2 <br /> <br />Suzanne Michaels <br />Phillip McKalips <br /> <br />Update on Preparation for Absentee Voting <br /> <br />Absent alternative guidance from the Department of Elections, preparations continue for <br />the start of absentee voting for the June 9* primary according to the standard plan and <br />schedule. The ballot has not yet been submitted to the State for approval. Ms. Morton <br />informed the Board that the ballot will soon be ready for Board review prior to <br />submission. The next major step will be Logic and Accuracy (L&A) testing of the <br />scanners and ballot marking devices to be used for absentee in-person voting. <br />Absentee in-person voting is scheduled to begin on Friday, April 24**. The Secretary <br />expressed concern that L&A be conducted with the minimum number of personnel <br />present. All possible measures must be taken to minimize the risk of contagion. L&A <br />testing is schedule to be performed in the office of the General Registrar at noon on <br />Monday, April 20^. <br /> <br />Ballot printing will be done in the office by the Secretary and one or two of the staff <br />some time during the week of April 20. All agreed that projecting the number of <br />absentee ballots needed for this primary will be extremely difficult. The Board agreed <br />that voters concerned with virus contagion risks on June 9* should be encouraged to <br />use reason code 2A to vote absentee, whether by mail (preferred) or in-person. <br /> <br />The Charlottesville Public Affairs Office has offered the Board an opportunity to inform <br />the community on issues related to the June primary on a TV program to be broadcast <br />before the start of absentee voting. The Secretary was assigned to participate in this <br />program and will prepare discussion points in coordination with the other Board <br />members, the General Registrar and staff. <br /> <br />Other Issues Related to the June 9 Primary <br /> <br />The Chair inquired about the availability of the Carver and Key Recreation Centers for <br />use as polling places on June 9*. Ms. Morton responded that, at this time, there were no <br />known issues and voting will take place at all regular precincts. Masks and gloves will <br />be available for Officers of Election at every polling location. Ample supplies of hand <br />sanitizer will be available to both Election Officers and the general public. The precinct <br />layouts will be modified to comply with CDC guidelines regarding recommended <br />physical spacing to control the contagion of COVID-19. <br /> <br />Space limitations are the most severe at the Tonsler precinct. Measures to limit the <br />number of voters in the precinct at one time, provide for one-way movement through the <br />building and adequate space for lining up outside were discussed. At all precincts, <br />spacing marks at least six feet apart as currently used in supermarkets will be