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Minutes, March 3-6, 2020 P a g e | 2 <br /> <br />Upon reconvening the meeting, the Chair reminded the members that, this being the <br />first meeting of the new Board term, it was necessary to elect officers. Following a brief <br />discussion, the Chair moved for the election of the following Board officers for one-year <br />terms beginning on March 1, 2020: <br /> <br />Chair – Anne Hemenway <br />Vice Chair – Jon Bright <br />Secretary – Jim Nix <br /> <br />The motion was seconded by the Vice Chair and approved unanimously. The Vice <br />Chair then agreed to sign a letter acknowledging that he has declined to serve either as <br />Chair or as Secretary. <br /> <br />Discussion of the conduct of the election <br /> <br />Before starting the canvass, the three Board members shared observations on the <br />conduct of the election with the General Registrar and the Deputy Registrar. While <br />there were no major problems, several failures were noted that point to a need for <br />improved training, more careful election preparation, better coordination with other city <br />departments and more attention to the setup of polling places and assignment of <br />election officials. <br /> <br />Canvass of the Election <br /> <br />During the canvass of each precinct, the Statement of Results (SOR) forms were <br />examined to verify that the number of voters reported as checked in and the number of <br />ballots scanned matched the totals on the tapes from the poll books and ballot <br />scanners. The SORs were also examined to verify that the number of ballots scanned <br />was consistent with the number of voters checked in. In addition, the numbers recorded <br />in VERIS on election night were reviewed for accuracy by comparing them with the <br />numbers on the scanner tapes. The Board was prepared to interrupt the canvass at <br />11:00 a.m. in order to provide an opportunity for provisional voters to address the Board <br />concerning the status of their ballots. However, no provisional voters were present, and <br />the canvass continued. The canvass was concluded at approximately noon with no <br />significant discrepancies noted and no changes required to the unofficial election night <br />vote tallies reported in VERIS. <br /> <br />At the conclusion of the canvass the Vice Chair questioned the need to spend time and <br />effort on election night to load the data from the ballot scanners into the computer and <br />print precinct tallies from the compiled data. In the past this has often proven difficult <br />because of technical challenges not easily resolved at the end of a very long and tiring <br />day. The discussion led to the realization that the reports printed from the computer file, <br />while very neat and readable, had no relevance to the reporting of unofficial election-