Electoral Board Minutes
1/6/2020 12:12:20 PM
1/6/2020 12:12:20 PM
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MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of March 20, 2017 <br /> <br /> <br />The meeting was called to order by the chair at 12:00 noon in the office of the <br />Albemarle County General Registrar. Those present were Electoral Board members <br />Anne Hemenway (Chair) Jon Bright (Vice Chair) and Jim Nix (Secretary), General <br />Registrar Rosanna Bencoach, Deputy Registrar Katie Mauller, Assistant Registrar <br />Melissa Morton and three Albemarle County officials, General Registrar Jake <br />Washburn, Deputy Registrar Lauren Eddy and Elections Manager Clarice <br />Schermerhorn. <br /> <br />On a motion by the chair, seconded by the vice-chair, the agenda was approved <br />unanimously without change. <br /> <br />There were no comments from the public. <br /> <br />Organization of the Central Absentee Precinct (CAP) <br /> <br />The main purpose of this meeting was to obtain information on how the Albemarle <br />County Office of Voter Registration has organized its absentee voting procedures with <br />the goal of using the knowledge gained to improve the operation of the Charlottesville <br />central absentee precinct (CAP). Mr. Washburn presented an introduction and then Ms. <br />Eddy went through a step-by-step description of the methods they use for the conduct <br />of in-person absentee voting. She was then followed by Ms. Schermerhorn who spoke <br />in detail about the pre-election day processing of ballots received by mail, the counting <br />of absentee ballots on election day and the preparation of the CAP statement of results. <br />Differences from the existing Charlottesville CAP procedures were noted, particularly in <br />the handling of absentee ballot inventory issues and in the processing, prior to election <br />day, of ballots received by mail. The Albemarle staff provided a written outline of their <br />CAP procedures as well as samples of forms they have developed for use in processing <br />absentee ballots. <br /> <br />Executive Session <br /> <br />At 1:05 p.m. there was a motion by the chair to close the meeting for the purpose of <br />conducting a discussion of personnel matters. This motion was seconded by the <br />secretary and approved unanimously. <br />The board reconvened in open session at 1:48 p.m. and the chair moved to certify, by <br />recorded vote, that only matters exempted from the open meeting requirements were
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