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MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of April 24, 2017 <br /> <br /> <br />The meeting was called to order by the chair at 11:32 p.m. in the office of the <br />Charlottesville General Registrar. Those present were Electoral Board members Anne <br />Hemenway (Chair) Jon Bright (Vice Chair) and Jim Nix (Secretary), General Registrar <br />Rosanna Bencoach, Deputy Registrar Katie Mauller, Assistant Registrar Melissa Morton <br />and Assistant Registrar Patrick Cory. <br /> <br />On a motion by the vice chair, seconded by the secretary, the agenda was approved <br />unanimously without change. <br /> <br />On a motion by the vice chair, seconded by the chair, the minutes of the March 8, 2017 <br />meeting were approved unanimously. The vice chair then moved approval of the March <br />20, 2017 minutes. The secretary seconded and the minutes were approved without <br />dissent. The April 5, 2017 minutes were then discussed. A few very minor changes <br />were made and they too were unanimously approved on a motion by the vice chair <br />seconded by the chair. <br /> <br />Public Comment <br /> <br />One member of the public, city resident Rebecca Quinn, asked for the method used by <br />Charlottesville election officials in establishing the official time for opening and closing <br />polls. Acknowledging that there was no written policy on this the chair suggested that <br />the Board discuss this question at the next meeting and establish such a policy. Ms. <br />Quinn also asked if there was still a requirement to post paper notices of Electoral <br />Board meetings on the door of the registrar’s office. The General Registrar was not <br />sure of the answer but agreed to return to the policy of posting paper notices in addition <br />to the notices posted on the Board website. <br /> <br />Report by the General Registrar <br /> <br />The registrar presented a written report and commented on several items in it, the first <br />of which was the decision on the number of Democratic and Republican ballots to <br />procure for the June 13 primary. Ms. Bencoach provided a detailed review of the <br />rationale she had followed in deciding to procure 7000 Democratic ballots (24% of <br />active voters) and 2400 Republican ballots (8% of active voters). Additional ballots will <br />be electronically prepared for printing at a later date should that be necessary. Ms. <br />Bencoach advised the Board members of the possibility that the State Board of <br />Elections might impose a requirement that the number of ballots printed be increased.