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<br /> <br />MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of July 14, 2017 <br /> <br /> <br />The meeting was called to order by the chair at 2:35 p.m. in the second floor conference <br />room of the Charlottesville City Hall. Those present were Electoral Board members <br />Anne Hemenway (Chair) Jon Bright (Vice Chair) and Jim Nix (Secretary), Charlottesville <br />City Manager Maurice Jones and Mr. Galloway Beck, Human Resources Director for <br />the City of Charlottesville. <br /> <br />This meeting served as the annual meeting between the Electoral Board and the <br />Charlottesville City Manager called for in the May 2015 Memorandum of Understanding <br />between the Board and the City Government. <br /> <br />The review of the minutes of the July 6, 2017 meeting was deferred until the next <br />meeting. <br /> <br />Public Comment <br /> <br />No members of the public were present for this meeting. <br /> <br />Discussions with the City Manager <br /> <br />The Board members provided Mr. Jones with a brief rundown on the conduct of the <br />June 13 primary. He was informed that turnout was exceptionally high necessitating the <br />printing of additional ballots with the assistance of the Parks and Recreation <br />Department. There were no major problems on primary day but the Board informed the <br />City Manager of several issues that had to be addressed, including the fact that the <br />look-up devices deployed in each precinct to speed the check-in process had not been <br />prepared before the election. <br /> <br />Executive Session <br /> <br />At 2:40 p.m. there was a motion by the chair to close the meeting for the purpose of <br />conducting a discussion of personnel matters with the City Manager and HR Director. <br />This motion was seconded by the vice chair and approved unanimously. <br />The board reconvened in open session at 4:45 p.m. and the chair moved to certify, by <br />recorded vote, that only matters exempted from the open meeting requirements were <br />discussed in the closed session. This motion was seconded by the vice-chair and