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<br /> <br />MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of Aug 31, 2017 <br /> <br /> <br />The meeting was called to order by the chair at 5:47 p.m. in the office of the <br />Charlottesville General Registrar. Those present were Electoral Board members Anne <br />Hemenway (Chair), Jon Bright (Vice Chair), and Jim Nix (Secretary), General Registrar, <br />Rosanna Bencoach, Deputy Registrar Katie Mauller and Assistant Registrar Melissa <br />Morton. <br /> <br />On a motion by the chair, seconded by the vice-chair, the agenda was approved <br />unanimously. <br /> <br />On a motion by the chair, seconded by the vice-chair, the minutes of the July 27, 2017 <br />meeting were approved unanimously. <br /> <br />Public Comment <br /> <br />Mr. Stephen Harvey, recently elected Chair of the Charlottesville Republican Party, <br />introduced himself to the Board and provided some information on his background and <br />experience. The Board members welcomed him and encouraged him to attend future <br />Board meetings as well as upcoming events related to the November 7 general election. <br /> <br />Report of the General Registrar <br /> <br />The registrar provided a written report and led a discussion on several items of interest <br />beginning with management of office supplies. Storage of supplies has been <br />consolidated and better organized so that any shortages, should they occur, will be <br />quickly evident. Responsibility for control of office supplies has been assigned to <br />Assistant Registrar Melissa Morton who will place all supply orders subject to the <br />approval of the General Registrar. <br /> <br />The move to use of a simplified Statement of Results (SOR), as described at the June <br />training in Richmond, was again discussed. The board members all favor adopting the <br />much reduced SOR format that dispenses with the tradition of transcribing vote totals <br />from the machine tapes to this document. However, the General Registrar believes the <br />old method has merit and is essential for precincts reporting results from multiple <br />scanners or when some ballots are hand counted, an extremely rare occurrence. As a <br />compromise, Ms. Bencoach suggested that precincts with a single scanner would <br />employ the simple SOR for the upcoming election while precincts equipped with a <br />second scanner, or manually counting any ballots, would use additional pages to