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<br /> <br />MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of October 16, 2017 <br /> <br /> <br />The meeting was called to order by the Chair at 5:47 p.m. in the office of the <br />Charlottesville General Registrar. Those present were Electoral Board members Anne <br />Hemenway (Chair), Jon Bright (Vice Chair), and Jim Nix (Secretary), General Registrar, <br />Rosanna Bencoach, Deputy Registrar Katie Mauller and Assistant Registrar Melissa <br />Morton. <br /> <br />On a motion by the Secretary, seconded by the Chair, the agenda was approved <br />unanimously with the addition of a single item, the appointment of election officials. <br /> <br />On a motion by the Chair, seconded by the Vice Chair, the minutes of the September <br />15, 2017 meeting were approved unanimously. <br /> <br />Public Comment <br /> <br />Mr. Stephen Harvey, Chair of the Charlottesville Republican Party, was the only <br />member of the public present. He had no comments. <br /> <br />Report of the General Registrar <br /> <br />The registrar provided a written report on several issues most important of which were <br />ballot printing and a review of the budget. At the previous Board meeting the Registrar <br />recommended printing 18,000 Election Day ballots with an additional 10,000 spooled <br />and ready to print; the Board members agreed with this decision. Since that date, <br />however, the Registrar and the Chair have been pressured by Elizabeth Howard, <br />Deputy Commissioner of Elections, to print a quantity of ballots equal to the total of <br />active registered voters in the City, or approximately 29,000 ballots and the Chair <br />agreed to do so. While the Board members feel that printing this number is excessive <br />and unnecessary they recommended that the Registrar comply with the request in an <br />effort to avoid conflict with the office of the Commissioner. <br /> <br />The budget discussion focused on election official (EO) staffing levels for the current <br />fiscal year, projections for the next year, and the impact of implementing the City <br />Council mandated living wage for EOs. This topic had been addressed in the <br />Registrar’s report at the September Board meeting but the Board members were <br />confused by the analysis presented and requested additional information. The <br />Registrar presented a refined analysis that showed a budget shortfall of approximately <br />$26,000 for the current fiscal year, roughly 30% of which can be attributed to the