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<br />1 <br /> <br />MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of March 20, 2018 <br /> <br /> <br />The meeting was called to order by the Chair at 5:47 p.m. in the office of the <br />Charlottesville General Registrar. Those present were Electoral Board members Anne <br />Hemenway (Chair), Jon Bright (Vice Chair), and Jim Nix (Secretary), General Registrar, <br />Rosanna Bencoach, Election Manager Melissa Morton and Voter Equipment Technician <br />Raenell Lockley. <br /> <br />On a motion by the chair, seconded by the Vice-chair, the agenda was approved <br />unanimously with one change, the addition of a report on the Virginia Electoral Board <br />Association annual meeting. <br /> <br />On a motion by the Chair, seconded by the Vice-chair, the minutes of the February 7, <br />2018 meeting were approved unanimously without change. <br /> <br />Public Comment <br /> <br />The only member of the public present was Ms. Suzanne Michels, a new co-chair of the <br />Charlottesville Democratic Committee. She was welcomed by the Chair and briefly <br />introduced herself to the Board and staff members. <br /> <br />Report of Hart Verity training <br /> <br />Ms. Lockley and Ms. Morton reported on training they received on the Verity 2.0 <br />upgrade at the Hart corporate headquarters in Austin, Texas. This upgrade includes a <br />number of significant software changes but no hardware changes to the ballot scanners <br />or ballot marking devices. With this upgrade, recently implemented on our equipment, <br />the functions formerly assigned to three work stations have been combined into one, <br />significantly simplifying the process of creating, testing, printing and tabulating ballots. <br />The system also now has the capability to process larger batches of ballots and offers <br />the option to view, manage and count provisional ballots. In the only change affecting <br />voters, the scanners may now be programed to offer voters the option of overriding and <br />submitting initially rejected blank ballots, or those with an over-vote for one or more <br />races, without the need for intervention by an election official. Before this upgrade, all <br />blank ballots, or those with an over vote in any race, could only be submitted after <br />consultation with an election official. <br /> <br />Following a discussion on this option, the Chair moved to establish a Board policy to <br />implement the option for voters to override and submit initially rejected blank or over-