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Minutes, September 13, 2018 Page 1 <br />MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of September 13, 2018 <br /> <br /> <br />The meeting was called to order by the Chair at 12:06 pm on Thursday, September 13, <br />2018 in the office of the Charlottesville General Registrar. Those present were Electoral <br />Board members Anne Hemenway (Chair), Jon Bright (Vice Chair), and Jim Nix <br />(Secretary), General Registrar Rosanna Bencoach, Deputy Registrar Katie Mauller, <br />Election Manager Melissa Morton, Project Assistant (Assistant Registrar) Joyce <br />McKenney and Voter Equipment Technicians Raenell Lockley and Bob Hodous. <br /> <br />On a motion by the Chair, seconded by the Vice Chair, the agenda was approved <br />unanimously without change. <br /> <br />On a motion by the Chair, seconded by the Vice Chair, the minutes of the August 23 <br />and September 5 meetings were approved unanimously without change. <br /> <br />Public Comment <br /> <br />There were no members of the public present at this meeting. <br /> <br />Conduct of Logic and Accuracy Testing (L&A) <br /> <br />The purpose of this meeting was to conduct final testing to verify that the election <br />equipment and ballots have been properly configured to ensure that voters’ choices <br />would accurately be recorded and to then set up and seal the voting equipment to be <br />used for the in-person absentee voting that will begin on September 21. This meeting <br />was originally scheduled for Friday, September 14 but due to a forecast of extreme <br />weather on that date, the schedule was advanced by a day and the appropriate public <br />notices were posted and emailed. <br /> <br />One ballot marking device and one ballot scanner will be used for in-person absentee <br />voting. In preparation for the L&A, Ms. Lockley had programed two sets of digital <br />memory modules for these devices (one set in test mode the other in “official” mode) <br />and printed a supply of test ballots for use in conducting the test. The three board <br />members then marked the test ballots according to a test matrix designed to verify that <br />all votes would be counted as marked in all contests. Two thirds of the ballots were <br />marked by hand while the remainder were prepared using the Touch Writer accessible <br />ballot marking device. The test included ballots marked with over-votes in each contest <br />and a single blank ballot in order to verify that the scanner would alert the voter to such <br />errors so they may be corrected. The votes were then tallied with the result that all <br />ballots were counted exactly as marked.