Electoral Board Minutes
1/6/2020 12:16:16 PM
1/6/2020 12:16:16 PM
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Minutes, November 6-9, 2018 P a g e | 1 <br /> <br />MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of November 6-9, 2018 <br /> <br />The meeting was called to order by the Chair at 7:00 p.m. on Tuesday, November 6, in <br />the office of the Charlottesville General Registrar. Those present for all or a portion of <br />this meeting were Electoral Board members Anne Hemenway (Chair), Jon Bright (Vice <br />Chair), and Jim Nix (Secretary), General Registrar, Rosanna Bencoach, Deputy <br />Registrar Katie Mauller, Project Assistant (Assistant Registrar) Joyce McKenney, <br />Assistant Registrar Jamie Virostko, Voter Equipment Technicians Raenell Lockley and <br />Bob Hodous and Charlottesville Clerk of Court, Llezelle Dugger. This meeting was <br />convened for the purpose of compiling the results of the November 6, 2018 General <br />Election and completing necessary follow-up actions including the canvass of the <br />election to establish the official results, the review of provisional ballots, and the count of <br />provisional ballots approved by the Electoral Board. There was no formal agenda for <br />this meeting and no routine Board business was conducted. <br /> <br />Public Comment <br /> <br />Several members of the public were present for portions of this extended meeting but <br />there were no public comments. <br /> <br />Reporting of Election Results <br /> <br />Beginning shortly after the polls closed at 7:00 p.m., several members of the staff and <br />one Board member tabulated election results received by telephone from election <br />officers at the nine city precincts. The election results were recorded in the office on <br />worksheets provided by the registrar as the precinct election officials read the numbers <br />over the phone directly from the tabulation tapes printed by the ballot scanners. The <br />completed worksheets displaying the unofficial election results were posted on the office <br />window. <br /> <br />Beginning at approximately 9:00 p.m., the Chief Election Officers from each precinct <br />arrived to turn in election documentation along with the digital memory devices on which <br />the election results and voter turnout data had been recorded. As the precinct chiefs <br />arrived, Voter Equipment Technicians Raenell Lockley and Robert Hodous, with <br />assistance from a representative of Hart Intercivic (the voting machine vendor), <br />downloaded the digital data into the stand-alone computer used to compile election <br />results and printed out complete tallies of election results by precinct. Within an hour, <br />chiefs from all but the Central Absentee Precinct (CAP) had arrived to present their <br />documentation and report election results and voter turnout. Problems with the special <br />scanner used to read and tally results from absentee ballots received by mail delayed
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