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Minutes, November 19, 2018 Page 1 <br />MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of November 19, 2018 <br /> <br /> <br />The meeting was called to order by the Chair at 5:45 pm on Monday, November 19, <br />2018 in the office of the Charlottesville General Registrar. Those present were Electoral <br />Board members Anne Hemenway (Chair), Jon Bright (Vice Chair), and Jim Nix <br />(Secretary), General Registrar Rosanna Bencoach, Election Manager Melissa Morton, <br />Project Assistant (Assistant Registrar) Joyce McKenney and former Deputy Registrar <br />Dianne Gilliland. <br /> <br />On a motion by the Chair, seconded by the Vice Chair, the agenda was approved <br />unanimously without change. <br /> <br />On a motion by the Chair, seconded by the Vice Chair, the minutes of the October 16 <br />meeting were approved unanimously without change. <br /> <br />On a motion by the Chair, seconded by the Vice Chair, the minutes of the November 6- <br />9 meeting were approved unanimously with a single change, the replacement of “vote <br />totals” with “results” in the final sentence of the discussion of CAP results. <br /> <br />Public Comment <br /> <br />There were no members of the public present at this meeting. <br /> <br />Registrar’s Report <br /> <br />There was no formal report but the Registrar informed the Board that the Deputy <br />Registrar will be on a leave of absence until January 2, 2019 and that Assistant <br />Registrar Jamie Virostko would serve as acting supervisor of the front office staff until <br />the Deputy returns. <br /> <br />The chiefs had already been polled on two potential dates for the customary post- <br />election roundtable, December 19 and January 9. Melissa reported that responses <br />received so far favored the later date but there was a consensus in the room that an <br />earlier date would be better. A decision will be made on November 20. <br /> <br />The Vice Chair asked about the status of the current budget and the GR responded that <br />she is still paying bills for the election and could not provide a report at this time. The <br />Chair asked specifically about the budget impact of the additional help brought into the <br />office during the final stages of preparation for the election and whether or not the <br />availability of funds was considered before the staff increases. The GR stated that