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Minutes, January 16, 2019 Page 1 <br />MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of January 16, 2019 <br /> <br /> <br />The meeting was called to order by the Chair at 5:50 pm on Wednesday, January 16, <br />2019 in the office of the Charlottesville General Registrar. Those present were Electoral <br />Board members Anne Hemenway (Chair), Jon Bright (Vice Chair), and Jim Nix <br />(Secretary), General Registrar Rosanna Bencoach, Election Manager Melissa Morton <br />and Project Assistant Joyce McKenney. <br /> <br />On a motion by the Vice Chair, seconded by the Chair, the agenda was approved <br />unanimously without change. <br /> <br />On a motion by the Chair, seconded by the Vice Chair, the minutes of the December 18, <br />2018 meeting were approved unanimously without change. <br /> <br />Public Comment <br /> <br />No members of the public were present for this meeting. <br /> <br />Registrar’s Report <br /> <br />The Registrar provided the Board members with a written report, which prompted a <br />discussion of a request for two additional full time positions to the office staff that she <br />had included in the budget submission for the next fiscal year. The board members are <br />not convinced of the need for the two additional positions but are supportive of a <br />proposed upgrade of some current long term temporary positions (which receive pro- <br />rated benefits except retirement) to regular status which would add retirement benefits. <br /> <br />Weekly Board Member Meetings with Staff <br /> <br />The Vice Chair clarified the policy on these meetings emphasizing that only managers <br />and not the full staff need to be present at these meetings. He further stated that their <br />primary purpose is to ensure that planning is on schedule for the June 11 primary. The <br />Chair added that these meetings also will serve to satisfy the Board that the distribution <br />of duties and tasks among the staff is balanced. The Registrar provided the Board <br />members with a proposed schedule for the weekly meetings for the next six months. <br />While the majority would be held on Monday mornings, as directed by the Board, some <br />would be delayed to Tuesday because of holidays or planned absences by key staff <br />members. There were no Board objections to this proposed schedule. <br /> <br />