Electoral Board Minutes
1/6/2020 12:17:26 PM
1/6/2020 12:17:26 PM
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<br />Minutes, April 22, 2019 Page 1 <br />MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of April 22-24, 2019 <br /> <br /> <br />The meeting was called to order by the Chair at 12:12 pm on Monday, April 22, 2019 in <br />the office of the Charlottesville General Registrar. Those present were Electoral Board <br />members Anne Hemenway (Chair), Jon Bright (Vice Chair) and Jim Nix (Secretary), <br />General Registrar Rosanna Bencoach, Election Manager Melissa Morton, Project <br />Assistant Joyce McKenney, Acting Deputy Registrar Jamie Virostko and Voter <br />Equipment Technicians Raenell Lockley and Bob Hodous. <br /> <br />There was no written agenda for this meeting, so the Vice Chair moved that the logic <br />and accuracy testing for absentee voting and the preparation and sealing of voting <br />machines for in-person absentee voting constitute the agenda for this meeting. The <br />Chair seconded and the agenda was approved unanimously. <br /> <br />Public Comment <br /> <br />Ms. Ivora Hinton, Co-chair of the Charlottesville Democratic Committee, was present as <br />an observer for this meeting on April 22 but did not make any comment. <br /> <br />Logic and Accuracy Testing (L&A) <br /> <br />Prior to the meeting the Voter Equipment Technicians had printed a supply of test <br />ballots on the same paper that will be used to print the official ballots. These were <br />marked by the Board members in accordance with a test matrix prepared by the <br />Secretary. The Vice Chair marked one third of the ballots using the Touchwriter ballot <br />marking device. The matrix was structured to provide a unique total for each candidate <br />in order to verify that every ballot would be counted as marked and to confirm that the <br />scanner would correctly report overvotes, undervotes and blank ballots. The ballots <br />were then inserted into the scanner by the Board members and the test votes were <br />tallied. The tally confirmed that all the votes were correctly counted, however, there <br />was an error in the reporting of the number of undervotes, apparently because the <br />scanner was not counting the undervotes represented by the blank ballot included in the <br />test set. A second test was done by scanning just one blank ballot and resulted in a <br />tally of zero undervotes, thereby confirming the suspected flaw in the logic for tallying <br />the election. The number of undervotes has no impact on the outcome of the election <br />but must be reported to the state. The Touchwriter has no role in tallying votes so it <br />was prepared and sealed for absentee voting. The scanner, however, could not be <br />prepared and sealed for absentee voting until there is a resolution of the undervote <br />counting issue. The Election Manager will consult with Hart Intercivic to seek a solution. <br />
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