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Minutes, Jun 11-14, 2019 P a g e | 1 <br /> <br />MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of June 11-14, 2019 <br /> <br />The meeting was called to order by the Chair at 7:00 p.m. on Tuesday, June 11, in the <br />office of the Charlottesville General Registrar. Those present for all or a portion of this <br />meeting were Electoral Board members Anne Hemenway (Chair), Jon Bright (Vice <br />Chair), and Jim Nix (Secretary), General Registrar, Rosanna Bencoach, Election <br />Manager Melissa Morton, Assistant Registrar Katie Mauller, Acting Deputy Registrar <br />Jamie Virostko, Voter Equipment Technician Bob Hodous and Charlottesville Clerk of <br />Court, Llezelle Dugger. This meeting was convened for the purpose of compiling the <br />results of the June 11, 2019 Primary Election and completing necessary follow-up <br />actions including the canvass of the election to establish the official results, the review <br />of provisional ballots, and the count of provisional ballots approved by the Electoral <br />Board. There was no formal agenda for this meeting. <br /> <br />Reporting of Election Results <br /> <br />Beginning shortly after the polls closed at 7:00 p.m., several members of the staff <br />tabulated election results received by telephone from election officers at the nine city <br />precincts. Officers of election in each precinct read the numbers over the phone directly <br />from the tabulation tapes printed by the ballot scanners. The election results were <br />recorded in the office on worksheets provided by the registrar. The completed <br />worksheets displaying the unofficial election results were posted on the office window. <br />The turnout figures and tally of each precinct’s results were entered into the State’s <br />election reporting system by the General Registrar. <br /> <br />Beginning at approximately 8:00 p.m., the Chief Election Officers from each precinct <br />arrived to turn in election documentation along with the digital memory devices on which <br />the election results and voter turnout data had been recorded. As the precinct chiefs <br />arrived, Voter Equipment Technician, Robert Hodous, downloaded the digital data into <br />the stand-alone computer used to compile election results. He then printed out complete <br />tallies of election results by precinct. <br /> <br />The meeting was suspended at 10:30 pm and was resumed at 9:15 a.m. on <br />Wednesday, June 12, 2017. <br /> <br />Public Comment <br /> <br />Ms. Suzanne Michels, Co-chair of the Charlottesville Democratic Committee, attended <br />the morning session on Wednesday June 12. She was the only member of the public <br />present for any part of this meeting. She commented that the primary election went