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Minutes, September 16, 2019 P a g e | 1 <br /> <br />MINUTES <br /> <br />City of Charlottesville Electoral Board <br />Meeting of September 16, 2019 <br /> <br />The meeting was called to order by the Chair at 12:08 p.m. on Monday, September 16, <br />in the office of the Charlottesville General Registrar. Those present were Electoral <br />Board members Anne Hemenway (Chair), Jon Bright (Vice Chair), and Jim Nix <br />(Secretary), Deputy Registrar Martin Mash, Acting Director of Elections and General <br />Registrar Jamie Virostko and Voter Equipment Technician Bob Hodous. <br /> <br />On a motion by the Vice Chair, seconded by the Chair, the agenda was unanimously <br />approved without change. <br /> <br />On a motion by the Chair, seconded by the Vice Chair, the minutes of the August 8, <br />2019 meeting were unanimously approved without change. <br /> <br />Public Comment - No members of the public were present for this meeting. <br /> <br />Appointment of Officers of Election <br /> <br />The Deputy Registrar presented applications for four individuals wishing to become <br />officers of election. The board reviewed the applications and, on a motion by the Chair, <br />seconded by the Vice Chair, the following were unanimously approved for appointment <br />to a three-year term: Patrick A. Milberger, Carolyn J. Belt, Joseph K. Ampratnum and <br />Mary J. Mead. <br /> <br />Discussion Items <br /> <br />Review of options for new poll books. The Chair summarized the key features of <br />three poll book options based on recent presentations by the vendors to the Board and <br />staff. In the discussion that followed a consensus was reached that the DemTech <br />system offered the best solution for Charlottesville in terms of security and its suitability <br />for use in absentee voting as well as in the early voting to be introduced next fall. The <br />fact that DemTech has a major and growing presence in Virginia was also a factor in <br />their favor. Cost is not a major consideration since there is little price difference among <br />the three competitors. At the close of the discussion the Chair moved that the <br />DemTech system be selected for purchase contingent on completion of the certification <br />process, to include a pilot election elsewhere in Virginia on November 5, 2019. The <br />motion was seconded by the Vice Chair and passed unanimously. <br /> <br />Review of Memorandum of Understanding (MOU). The Chair outlined the changes <br />requested by the Board members to the draft of the updated MOU between the Board