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6 <br />WHEREAS, <br />the City of Charlottesville (“City”) has determined that its core <br />financial software systems are outdated, that its mainframe hardware system is at the end <br />of its servic e life, and that there is no appreciable integration among its more than 160 <br />business system applications; and <br /> <br /> WHEREAS, <br />the City wishes to purchase and put into place an Enterprise <br />Resource Package (ERP) to support the Integrated Systems Project and its goal of <br />converting these older core technology and business systems and practices to realize <br />integration among its business systems; and <br /> <br /> WHEREAS, <br />the City expects the benefits from an ERP package to include <br />improved customer services, on - line access to City services (e - government), increased <br />citizen satisfaction, increased availability of information to tie results to strategies, goals <br />and mandates, and recognition of Charlottesville as a connected community; and <br /> <br />WHEREAS, <br /> the City has determined thr ough procurement that SAP s oftware is <br /> <br />best suited to the business needs of the City, and ea Consulting was selected as best <br />suited to serve as the implementer for the Integrated Systems Project; and <br /> <br /> WHEREAS, <br />the total project cost is estimated to be $6.6 million dollars; <br /> <br /> NOW, THEREFORE, BE IT RESOLVED <br />by the Council of the City of <br />Charlottesville that the sum of $4,000,000 is hereby appropriated from the <br />unappropriated balance of the Utility Fund and the sum of $1,000,000 is hereby <br />appropriated from the Capital Projects contingency fund, and said amount ($5,000,000) is <br />hereby transferred to the Technology Fund as a loan, the proceeds for which shall be used <br />to support the costs of the Integrated Systems Project. <br /> <br /> BE IT FURTHER RESOLVED <br />that the term of the inter - fund loan shall be for <br />ten (10) years, beginning on the date this appropriation is approved by City Council. <br />This appropriation is conditioned upon execution by the Mayor of a Promissory Note, in <br />form approved by the City Attorney, which sha ll require annual payments of principal <br />and interest to the Utility Fund based on a ten - year amortization schedule. The rate of <br />interest charged for the loan shall be set at 3%. <br /> <br />BE IT FURTHER RESOLVED <br /> that the City Manager is hereby authorized to <br />execut e a contract, in form approved by the City Attorney, with ea Consulting for <br /> <br />implementation of the Integrated Systems Project. <br /> <br />PUBLIC <br /> <br /> Mr. Peter Kleeman, 407 Hedge Street, expressed concern that separating the <br />drainage pond from the Meadowcreek Parkway project violated the general procedure of <br />VDOT. He said several conditions have not been met for the Parkway and steps in the <br />preliminary engineering have not been met. He said a no build alternative is the preferred <br />alternative. He said the road will n ot meet demands. He recommended that Council not <br />move forward to spend funds on a project not approved by Council or VDOT. Mr. <br />Kleeman asked about the current state of the Meadowcreek Parkway. <br /> <br /> Mr. Cox said that VDOT has set a date for a public hearing for the County portion <br />of the Parkway for March. He said a design is trying to be advanced without VDOT <br />hurdles. <br /> <br />OTHER BUSINESS <br /> <br /> <br />Councilors were reminded to get any questions they have about the Jefferson <br />th <br />School Task Force report in advance of the Febru ary 26 work session. <br /> <br /> The meeting was adjourned. <br /> <br />______________________________ ____________________________ <br />President Clerk <br />