1964-08-03 - Laserfiche WebLink

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REPORT RE: LIBRARY - RECOMMENDATIONS FROM JOINT 'COMMITTEE ANNUAL FINANCIAL REPORT PRESENTED JULY 30~ 1964 GENTLEMEN: THE JOINT COMMITTEE) COMPOSED OF MESSERS PAULETT~ KIRKSEY AND YANCEY FROM THE BOARD OF SUPERVISORS AND MESSERS MOUNT~ LEE AND SCRIBNER FROM THE CITY COUNCIL, HAS HELD TWO HEETINGS FOR THE PURPOSE OF RESOLVING THE DIFFERENCES BETWEEN THE TWO BODIES PERTAINING TO THE 7964-65 MclNTIRE PUBLIC LIBRARY BUDGET AND RELATED PROBLEMS OF OPERATION. ALSO PRESENT AT THESE MEETINGS WERE HR. DEETS~ CHAIRMAN OF THE JOINT LIBRARY BOARD; HR. WILLIAMS} LIBRARIAN AND HR. RUSH~ CLERK OF CITY COUNCIL-DIRECTOR OF FINANCE~ THE PRELIMINARY DISCUSSIONS IN OUR FIRST MEETING LED US TO THE DECISION THAT THERE WERE ITEMS OF GENERAL PROCEEDURE AND OPERATION WHICH NEEDED TO BE AGRE£D UPON BY OUR JOINT COMMITTEE FOR RECOMMENDATION TO YOU~ BEFORE THE HATTER OF BUDGET AMOUNTS AND EXTENT OF LIBRARY SERVICE TO CITY AND COUNTY RESIDENTS COULD BE RESOLVED. As CHAIRMAN OF THIS JOINT LIBRARY COMMITTEE~ [ AM PLEASED TO REPORT TO YOU OUR UNANIMOUS APPROVAL OF THE FOLLOWING RECOMMENDATIONS FOR YOUR CONSIDERATION: 1) THAT THE LIBRARY BOARD SHOULD BE REQUESTED TO SUBMIT ITS PROPOSED BUDGET TO A JOINT (INFORMAL) MEETING OF THE TWO BODIES (OR A SUB- COMMITTEE OF THE TWO BODIES) NOT LATER THAN THE FIRST OF MARCH EACH YEAR. THIS~ IT IS HOPED~ WILL ENABLE CITY AND COUNTY OFFICIALS TO JOINTLY DISCUSS THE PROPOSED BUDGET AND RESOLVE DIFFERENCES PRIOR TO ITS ADOPTION BY EITHER BODY AND AVOID A REOCCURANCE OF THE DIFFICULTIES WE HAVE JUST EXPERIENCED, 2) THAT OPERATIONAL COSTS OF THIS JOINT FACILITY BE ASSESSED TO COUNTY AND TO CITY ON THE BASIS OF PERCENTAGE OF CIRCULATION FOR THE PRECEDING YEAR. THIS ITEM WAS GENERALLY AGREED'UPON BY BOTH PAR~IES AT THEIR JOINT MEETING ON JULY 16~ 1964. 3) THAT OPERATIONAL FUNDS RECEIVED FROM FEDERAL AND/OR STATE GOVERNMENTS SHOULD CONTINUE TO BE~ LIKE THE ITEM OF '~FINES'f~ CREDITED ON THE SAME CIRCULATION PERCENTAGE BASIS. 4) THAT THE BOARD OF SUPERVISORS BE REQUESTED TO ADOPT PARALLEL LAWS TO CITY ORDINANCES SECTION ~6-9 AND 16-10~ ~HICH HAVE REFERENCE TO. DESTROYING OR INJURING BOOKS AND FAILURE TO RETURN BOOKS~ ETC. 5) THAT SINCE FULL TIME EMPLOYEES OF THE LIBRARY SYSTEM ARE CLASSIFIED.AS '~CITY EMPLOYEES" - AND AS SUCH ARE ELIGIBLE FOR THE CITY'S RETIREMENT PROGRAM- AND THAT COST OF SUCH RETIREMENT PAY FOR LIBRARY EMPLOYEES ALSO BE SHARED ON THE CIRCULATION PERCENTAGE BASIS. AT THIS TIME THERE IS ONE RETIRED EMPLOYEE OF THE LIBRARY DRAWING SUCH RETIREMENT PAY ALL OF WHICH HAS BEEN PAID BY THE CITY. THIS SHOULD BE CORRECTED. 6) THAT THE JANITORtS SALARY SHOULD BE SHARED ON THE CIRCULATION PERCENTAGE BASIS. THE CITY HAS BEEN PAYING THE FULL COST OF THIS ITEM. 7) THAT THE mEMBERSHIP ON THE LIBRARY BOARD BE CHANGED TO HAVE FOUR MEMBERS FROM THE COUNTY AND FOUR FROH THE CITY. 8) THAT THE DEPRECIATION FUND FOR BOOKMOBILE SHOULD NOT BE HELD BY THE CITY- BUT SHOULD BE MANAGED BY THE COUNTY. 9) THAT THE JOINT OPERATIONAL AGREEMENT, DRAFTED IN 7947~ FOR EEFECTIVE DATE IN ~948~ SHOULD BE REWRITTEN AND BROUGHT UP TO DATE TO INCLUDE THE MANY ADDITIONAL ITEMS CREATED BY THE GROWTH OF THE LIBRARY PROGRAM, THIS COMMITTEE RECOMMENDS THAT THE REVISED AGREEMENT INCLUDE A FORMULA FOR THE DIVISION OF THE BOOKS AND ALL JOINT ASSETS WHICH WILL BE USED IN THE EVENT OF A TERMINATION OF THE LIBRARY AS A JOINT FACILITY. ATTACHED HERETO IS THE PROPOSED BUDGET FOR THE MCINTIRE PUBLIC LIBRARY FOR 1964-65~ REVISED JULY ~3~ ~64~ WHICH THE COMMITTEE UNANIMOUSLY RECOMMENDS TO THE BOARD OF SUPERVISORS AND CITY COUNCIL FOR ADOPTION. ATTACHED TO THIS PROPOSED BUDGET IS A SUMHARY SHEET EXPLAINING THE CHANGES FROM THE ORIGINAL PROPOSED BUDGET OF APRIL~ 1964. MAY J ALSO TAKE THIS OPPORTUNITY, ON BEHALF OF THE COMMITTEE HEMBERS~ TO EXPRESS OUR APPRECIATION TO MESSERS DEETS~ ~ILLIAMS AND RUSH FOR THEIR COOPERATION. RESPECTFULLY SUBMITTED~ LOUIE L, SCRIBNER~ CHAIRMAN ON MOTION BY MR. SCRIBNER~ SECONDED BY MR. LEE~ THE FOREGOING REPORT WAS UNANIMOUSLY ADOPTED~ AND THE REVISED LIBRARY BUDGET IN LIEU OF THE LIBRARY BUDGET INCLUDED ,IN THE GENERAL CITY BUDGET WAS UNANIMOUSLY ADOPTED, THE DIRECTOR OF FINANCE PRESENTED HIS ANNUAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30~ ]964~ AND ON MOTION BY MR. LEE~ SECONDED BY MR. PONTON~ THE STATEMENT OF RECEIPTS AND DISBURSEMENTS WAS ORDERED SPREAD IN THE MINUTES OF THI,S MEETING.