2005-07-14 - Laserfiche WebLink

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NOTICE OF SPECIAL MEETING A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD ON Thursday, July 14, 2005 AT 5:00 p.m. IN THE Basement Conference Room. THE PROPOSED AGENDA IS AS FOLLOWS: Work Session: Agency budget review processes and procedures Closed session as provided by Section 2.2-3712 of the Virginia Code Appointments: Boards and Commissions BY ORDER OF THE MAYOR BY Jeanne Cox BASEMENT CONFERENCE ROOM - July 14, 2005 Council met in special session on this date with the following members present: Dr. Brown, Mr. Caravati, Ms. Hamilton, Mr. Lynch, Mr. Schilling. Dr. Brown reviewed the agenda for the meeting. Ms. Saphira Baker, Director of the Charlottesville-Albemarle Commission on Children and Families (CCF) reviewed the agency budget review process. She said that CCF is an advisory arm to the City and County governments. She explained that as manager of the review team, CCF has three primary tasks: to complete the due diligence necessary to insure that the localities are investing in quality programs that improve conditions for residents; to provide agencies with technical assistance and training to help them communicate value, measure results and meet the funding criteria; and to be the point of contact for agencies and reviewers, and manage the process from start to finish. She said that in fiscal year 2006, the City and County invested $2.6 million in the health, development and safety of residents through investments in the programs through 20 non- profit agencies. Ms. Baker reviewed the criteria for allocating funds to agencies. She said that two major areas were identified to focus on as a result of research: need to support strong stable families and communities and the need to develop healthy children and adolescents. She reviewed what is seen as working well as a result of observation, annual evaluations and a roundtable with some applicants and what needs improvement determined from agency-funder dialogue. Ms. Baker discussed ideas for possible short- term and long-term changes. Ms. Linda Peacock, Assistant City Manager, briefly reviewed the City County staff review process, the Weed & Seed review process, and the CDBG process. Mr. Lynch said that Council has not given feedback to most agencies, and suggested that Council hold a retreat in the summer to discuss recommendations for specific processes. Mr. Caravati suggested separating out those agencies that have contractual agreements with the City. Ms. Hamilton said that the applications for CDBG funding do not always reflect Council' s priorities areas, and she feels Council has an obligation to figure out how to change the process so old established agencies do not automatically get more funding. She said she thinks a lot needs to be changed about the process, noting that agencies have to do a lot of work for little increases. Mr. Lynch said he thinks looking at baselines makes sense. Dr. Brown stressed that not everything is quantifiable. Mr. Caravati said an entrepreneurial spirit should be encouraged. Mr. Lynch said Council needs to be more specific to the review team, giving them goals for such things as reducing recidivism.