2004_Ordinances - Laserfiche WebLink

Home Browse Search

insurance may be procured by competitive negotiation. The writing shall document the basis for this • determination. (2)Upon a written determination, made in advance by the purchasing manager, that competitive negotiation is either not practicable or not fiscally advantageous, insurance may be procured through a licensed agent or broker. The licensed agent or broker shall be selected in the manner provided for the procurement of things other than professional services using a competitive negotiations process. 6(c)Construction services shall be procured by competitive sealed bidding. However, upon a written determination, made in advance by the purchasing manager, that competitive sealed bidding is either not practicable or not fiscally advantageous to the public, the following construction services may be procured by competitive negotiation: (1)Contracts for the construction, alteration, repair, renovation or demolition of buildings, when such contract is not expected to cost more than one million dollars ($1,000,000.00), or (2)Contracts for the construction of public streets and any draining, dredging, excavation, grading or similar work upon real property. The purchasing manager's determination shall document the basis for his determination. '(d)Upon a written determination, made in advance by the purchasing manager, that there is only one source practicably available for that which is to be procured, a contract may be negotiated and awarded to that source without competitive sealed bidding or competitive negotiation. The writing shall document the basis for this determination. The purchasing manager shall issue a written notice stating that only one • source was determined to be practicably available, and identifying that which is being procured, the contractor selected, and the date on which the contract was or will be awarded. This notice shall be posted in a designated public area or published in a newspaper of general circulation on the day the city awards or announces its decision to award the contract, whichever occurs first. Public notice may also be published on the City's website. 8(e)In case of emergency, a contract may be awarded without competitive sealed bidding or competitive negotiation; however, such procurement shall be made with such competition as is practicable under the circumstances. A written determination of the basis for the emergency and for the selection of the particular contractor shall be prepared by the procurement manager and included in the contract file. The purchasing manager shall issue a written notice stating that the contract is being awarded on an emergency basis, and identifying that which is being procured, the contractor selected, and the date on which the contract was or will be awarded. This notice shall be posted in a designated public area or published in a newspaper of general circulation on the day the city awards or announces its decision to award the contract, whichever occurs first, or as soon thereafter as is practicable. Public notice may also be published on the city's website. 9(f)The purchasing manager may establish written procedures, approved by the city manager, for single - or term -contracts for goods, services and professional services, if the aggregate or the sum of all amounts to be paid to the contractor during performance is not expected to exceed thirty thousand dollars 6 Compare current §22-53(d); new $1,000,000 limit derives from Va. Code §2.2-4303(D) ' Compare current §22-50. • 8 Compare current §22-51 9 Compare current §22-52 Page 2 of 11