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• (3)Informal discussions shall be commenced with the low bidder, and repetitive informal discussions for the purposes of obtaining a contract within available funds shall be permissible. • (4)The low bidder shall submit an addendum to its bid, which addendum shall include the change in scope for the proposed purchase, the reduction in price and the new contract value. If the addendum is acceptable to the city the city may award a contract within funds available to the lowest responsible bidder based upon the amended bid proposal. (5)If the city and the lowest responsible bidder cannot negotiate a contract within available funds, all bids shall be rejected. 28Sec. 22-7. Pre -qualification. (a)The city's purchasing manager is authorized to require pre -qualification of prospective contractors prior to any solicitation of bids or proposals, whether for goods, services, insurance or construction, by requiring the prospective contractors to submit such information as the purchasing manager shall deem appropriate, including samples, financial reports and references. The specific submission requirements for a specific procurement transaction shall be established in writing ("pre -qualification notice") and sufficiently in advance of implementation to allow potential contractors a fair opportunity to complete the process. The purchasing manager may employ standard forms designed to elicit necessary information or may he design other forms applicable to the specific procurement transaction. (b)The purchasing manager may refuse to pre -qualify any prospective contractor; provided, that written reasons for refusing to pre -qualify are made a part of the record in each case. No prospective contractor who has been debarred under this chapter shall be allowed an opportunity to pre -qualify for any contract. (c)In considering any request for pre -qualification, the purchasing manager shall determine whether there is reason to believe that the prospective contractor possesses the management, financial soundness and history of performance which indicate an apparent ability to complete successfully the plans, specifications or requirements of a procurement transaction, and whether the prospective contractor has satisfied the requirements of the pre -qualification notice issued by the purchasing manager. (d)Pre-qualification of a prospective contractor shall not constitute a conclusive determination that the contractor is a responsible bidder or offeror, and such contractor may be determined not responsible on the basis of subsequently discovered information. (e)Pailure of a prospective contractor to pre -qualify with respect to a specific procurement transaction shall not bar the contractor from seeking pre -qualification as to future procurement transactions, or from seeking contracts with the City which do not require pre -qualification. 29Sec. 22-8. Debarment of Prospective Contractors. (a)Generally. The purchasing manager may, in the public interest, debar a prospective contractor (including a prospective subcontractor) for any of the causes listed in subsection (b), below, using procedures described in subsection (d). The existence of a cause for debarment under subsection (b), " Compare current §22-71. 29 Compare current §22-96 through §22-100. Note: our current ordinance would limit period of debarment to three (3) years, maximum. This proposed ordinance would allow the possibility of a permanent debarment. In other • aspects, this section has been significantly revised to provide more specific guidance as to the procedure that will be followed by staff in making these determinations. Page 6 of 1 I