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'A RESOLUTION ,G <br />• APPROVING AND ESTABLISHING CONDITIONS FOR THE <br />RENOVATION OF THE POST OFFICE <br />AND <br />MCINTIRE LIBRARY BUILDINGS. <br />BE IT RESOLVED by the Council of,.the City of Charlottesville <br />that the Council -hereby conveys't6.the Board of Supervisors,of <br />Albemarle County and the Jefferson -Madison Regional Library Board <br />its willingness to proceed with the renovation of the former United <br />States Post Office Building and the McIntire Library,Building for. <br />use by the Jefferson -Madison Regional Library, subject to the <br />following conditions: <br />(1) The Council and Board of Supervisors approve�of the plans <br />for -Phase 1 of the renovations as presented by the architects. <br />(2) The Council and Board of Supervisors are each prepared to <br />.'app'ropriate $800,000 from their respective jurisdictions for;the <br />renovation.work. <br />(3) The available public funds ($1,600,000) and private.funds <br />($215,000) are only sufficient to'complete the projected work <br />encompassed • by,Phase-.1 ($1,624,271)... It is estimated that Phase 2' will cost $509,564 and work on that phase would commence in .three <br />to five years. To cover -,,the projected short fall the Jefferson <br />Madison Regional Library Board will make,the following efforts: <br />(a) Attempt to raise additional private funds, <br />(b) reduce the cost of Phase 2 such as limiting the <br />renovation of the third'floor of the Post Office <br />Building to painting -and -minor 'repairs, for a, <br />savings of about $100,000', and <br />.(c) work with the City and -County to obtain the most <br />favorable terms from,the General Services <br />'Administration for the continued occupancy of the <br />third floor by,. -the. Federal. Court. <br />(4) The Council 'and Board of,Supervisors are not committed <br />to appropriate any funds for Phase -1 or Phase 2 in addition'to the <br />total of $1,600,000 noted above:-' <br />r' <br />(5) The bidding and construc.tion.of =Phase 1 will be adminis- <br />tered by the City and County,as.,agreed upon by the Joint Library <br />building.Committee. 'In the administration of construction should <br />the 2%,contingencies,provided 'in the project .budget be.•inadequate <br />rr <br />any additional contingency nebds'shall' bPLken from the Phase '1; <br />budget., <br />