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Review Process 1. City Council receives a request for funding from an outside/nonprofit agency 2. The request is forwarded to the City Manager and Assistant City Manager (through the Office of Budget and Performance Management) to start the review process 3. The Office of Budget and Performance Management will gather information on the proposal and contact the applicant to make sure all criteria are in place and can be met. If any information is incomplete or missing, the application may be asked to send the request again and/or provide the missing information. 4. Agencie s that make requests to Council outside the budget cycle will be required to meet all the criteria for funding had the request gone through the formal agency budget review process as evidenced by the completion and verification of the Charlottesville Conditions of Eligibility Report Fo rm, attached. 5. City staff will recommend, as part of the review, the most appropriate source of funding. 6. A complete proposal, once reviewed by the Office of Budget and Performance Management, will be shared with the City Manager who will then review and provide feedback on the request. 7. The City Manager will communicate the complete proposal with the Mayor and City Council to receive input on including on a future Council agenda or not. 8. City staff should have at le ast four working weeks to complete the review process and schedule the item on a future Council agenda for requests from new or less established non -profit organizations and civic groups . Established non -profit organizations and agencies with a track record of working with the city in its efforts to promote environmental sustainability, social and economic justice, and healthy race relations may receive an expedited review process as per the discretion of City Council. 9. If the request is funded, fund ing will only be effective for the current fiscal year that the request is being made. Future requests will be considered only through the City’s formal agency budget review process. 10. Agencies will be asked to submit a report back to City staff and Cou ncil following the completion of the program, event and/or festival. The timing of this and content of the report will be part of the review agreed upon by City staff and the agency. ATTACHMENT - Charlottesville Conditions of Eligibility Report Form (under separate cover )