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Minutes, March 12, 2019 Page 3 <br />Delegates. The spreadsheet compiled information on the documents candidates had <br />filed as well as the status of their campaign finance reporting. <br /> <br />The Secretary informed the Board members and staff that five people had filed with the <br />Charlottesville Democratic Committee as candidates for the June 11 primary and that all <br />of them had filed at noon on March 11, the opening day for filing. Assuming that all are <br />confirmed to have submitted a sufficient number of petition signatures at the time of <br />filing, the Board will be required to conduct a random draw to determine ballot order for <br />candidates in this contest. <br /> <br />Status of Voting Equipment <br /> <br />The Election Manager informed the Board concerning options for repair of the high- <br />speed scanner used by the Central Absentee Precinct and the cost of annual warranty <br />coverage for all of the voting equipment. Her recommendation was to continue with the <br />annual warranty contract for all of the voting equipment except for the high-speed <br />scanner, to contract with Hart for the one-time repair of the high speed scanner and in <br />the future rely on in house routine service for that scanner, as is done in another City <br />office with the same model. The Board members agreed with her assessment of the <br />cost effectiveness of these choices. <br /> <br />Appointment of Election Officers <br /> <br />The Election Manager presented a request from an individual wishing to be reappointed <br />as an election officer along with an application from an individual wishing to be <br />appointed as an election official. Both were reviewed by the Board and, on a motion by <br />the Secretary, seconded by the Chair, the one person was reappointed and the <br />following individual was appointed, each to a term of three years as an election officer: <br />Downing Smith. <br /> <br />Voting Equipment Security Plan <br /> <br />The only changes to the 2018 plan proposed by the Election Manager were to the <br />warehouse access list. Her proposal was to remove one staff member from the list who <br />no longer required warehouse access and to add two others whose duties now require <br />access. The Chair moved that these changes be adopted, the Vice Chair seconded <br />and the motion passed unanimously. <br /> <br />Preparing for the Appointment of a New General Registrar <br /> <br />There was a brief discussion on the next steps in the process. The Board agreed that <br />the closing date for the job announcement should be April 26. It was also decided that <br />the Board would like to receive the applications as they arrive rather than wait until the <br />closing date to receive all of them. The Secretary was directed to relay these decisions