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Minutes, Jul 30, 2019 P a g e | 3 Secretary asked Ms. Morton and Ms. Virostko if these would be suitable for use during absentee in-person voting, the recently approved early voting period in October 2020, and for Central Absentee Precinct on election days. The response was positive. A discussion about alternative systems available from other vendors followed. The Board requested that leading vendors be invited to demonstrate their systems before a final procurement decision is made. While pursuing these demonstrations will not delay the request for funds, the Registrar expressed concerns that an extended evaluation period could possibly delay receipt of funding for new equipment. Closed Session to Discuss the Performance Appraisal for the General Registrar On a motion by the Secretary, seconded by the Vice Chair, the Electoral Board voted (Ayes: Anne Hemenway, Jon Bright and Jim Nix; Noes: None; Absent: None) to meet in closed session as authorized by Va. Code sec. 2.2-3712, specifically: For the preparation of a performance appraisal for the General Registrar and Director of Elections for the City of Charlottesville, Virginia and to discuss staff evaluations as authorized by Va. Code sec. 2.2-3711(A)(1). On a motion by the Secretary, seconded by the Vice Chair, the Electoral Board certified by the following vote (Ayes: Anne Hemenway, Jon Bright and Jim Nix; Noes: None; Absent: None) that to the best of each Board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the Motion convening the closed session were heard, discussed or considered in the closed session. The next meeting of the Board will take place in the office of the Charlottesville General Registrar at 5:45 pm on Thursday August 8, 2019. The meeting was adjourned at 7:38 p.m. Respectfully submitted: James Nix, Secretary Anne Hemenway, Chair Jon Bright, Vice Chair