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MATTER RE: ARCHITECTURAL FEES - SCHOOLS RESOLUTION APPROP, CARRIED OVER RE: ARCHITECTURAL FEES AUGUST 22, 1967 TAKE NOTICE .A SPECIAL MEETING OF THE COUNCIL WILL BE HELD TOMORROW MORNING THE 23RD INST. AT 70:00 A. M. OtCLOCK. 1. MEETING WITH SCHOOL BOARD CONCERNING ARCHITECTIS FEES. BY ORDER OF PAUL D. SUMMERS~ dr, (SIGNED) ACTING CLERK B. A, RENNOLDS (SI GNE~) PRESIDENT THE COUNCIL MET IN SPECIAL SESSION ON THIS DATE WITH THE FOLLOWING MEMBERS PRESENT: MR, HAGGERTY~ MR, MOUNT~ MR. RENNOLDS AND MR, VOGT. ABSENT: MR, RINEHART, COUNCIL MET WITH THE SCHOOL BOARD~ DR, EDWARD W,'~USHTON~ M~,.L, U,.SbRIBNER AND MR, J, HARRY MICHAEL~ JR. TO DISCUSS PROPOSED ARCHITECTURAL FEES FOR THE HIGH SCHOOL CONSTRUCTION PROGRAM, MR, HOVEY S. DABNEY STATED THAT THE ARCHITECT~ MR, SCRIBNER~ ESTIMATED THE ARCHITECTURAL FEES WOULD NOT EXCEED ~50~000,00 FOR THE STUDY OF THE CONSTRUCTION OF THE TWO HIGH SCHOOLS. THIS FEE WOULD BE INCLUDED AS PART OF THE TOTAL ARCHITECTURAL FEES FOR THE PROJECT AND WOULD BE PAYABLE UPON COMPLETION OF THE COST ESTIMATE. MR, SCRIBNER STATED THAT TO INCLUDE A COST ESTIMATE FOR THE RENOVATION OF LANE HIGH SCHOOL AND THE ELEMENTARY SCHOOLS MIGHT INCREASE THE ARCHITECTURAL FEE FROM ~50~000,00 TO ~60~000,00, HE STATED THAT THE TOTAL ARCHITECTURAL FEE WOULD BE 6~ OF THE PROJECT OF WHICH 15~ WOULD BE PAYABLE FOR THE WORK PERFORMED IN PREPARING THE COST ESTIMATE INCLUDING SCHEMATIC DRAWINGS, HE ALSO MENTIONED THAT THE TENTATIVE CONTRACT ENTERED INTO BY THE SCHOOL BOARD AND THE ARCHITECT IS A JOINT CONTRACT WITH THE SAME FIRM THAT IS CURRENTLY RETAINED TO DO THE HARRIS ROAD ELEMENTARY SCHOOL. ON MOTION BY MR, HAGGERTY~ SECONDED BY MR, MOUNT~AND UNANIMOUSLY ADOPTED~THE COUNCIL AUTHORIZED THE SCHOOL BOARD TO EMPLOY AN ARCHITECT~ OR TO RATIFY THE EXISTING CONTRACT FOR ARCHITECTURAL SERVICES~ TO OBTAIN COST ESTIMATES FOR THE CONSTRUCTION OF TWO HIGH SCHOOLS~ THE RENOVATION OF LANE HIGH SCHOOL AND RENOVATION OF ELEMENTARY SCHOOLS IN AN AMOUNT NOT TO EXCEED ~54~000.00, THIS REPORT SHALL BE MADE TO THE SCHOOL BOARD AND BY IT TO COUNCIL, MR. HAGGERTY THEN ASKED MR. DABNEY THE STATUS Of THE GREENBRIER EXPANSION PLANS. MR. DABNEY CALLED UPON ~R. RUSHTON WHO STATED THAT THE EXPANSION PLANS WERE ON SCHEDULE FOR OCCUPANCY IN SEPTEMBER~ 1968 AND THAT THE PRELIMINARY PLANS HAVE BEEN RECEIVED BACK FROM RICHMOND WITH ONLY MINOR CHANGES. MR. HAGGERTY FURTHER ASKED WHAT EFFECT THE TRANSFER OF 51 PUPILS FROM VENABLE TO GREENBRIER SCHOOL HAD UPON THE DISTRICT LINES AND HOW THEY WOULD BE TRANSPORTED. MR. DABNEY STATED THAT THE SCHOOL BOARD HAD NO FUNDS FOR SUCH TRANSPORTATION BUT EXPECTED TO BE ABLE TO PAY FOR IT FROM OTHER THAN CITY FUNDS. HE FURTHER STATED THAT THE TRANSFERS ARE VOLUNTARY AND THAT THE DISTRICT LINES ARE STILL INTACT. ON MOTION BY MR. HAGG~RTY~ SECONDEDi BY MR, VOGT~ THE FOLLOWING RESOLUTION WAS OFFERED AND CARRIED OVER TO THE NEXT MEETING FOR CONS]:DERATION: BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ~HARLOTTESVILLE THAT ~54~000o00 OR AS MUCH THEREOF AS MAY BE NECESSARY~ BE AND THE SAME IS HEREBY APPROPRIATED FOR ARCHITECTURAL SERVICES FOR SCHOOL PURPOSES. ON MOTION THE MEETING ADJOURNED. PRES I DENT PURSUANT TO THE FOLLOWING CALL: MR. B. J. HAGGERTY MR. L. B. MOUNT MR. B. A. RENNOLDS MR, W, A. RINEHART~ Ill MR. G. A. VOGT COUNCIL CHAMBER - AUGUST 29~ 1967