1988_Ordinances - Laserfiche WebLink

Home Browse Search

. (a) Issuance of a written request for proposal indicating in general terms that which is sought to be procured, specifying the factors which will be used in evaluating the proposal and containing or incorporating by reference the other applicable contractual terms and conditions, including any unique capabilities or qualifications which will be required of the contractor. n L J (b) Public notice of the request for proposal at least ten days prior to the date set for receipt of proposals by posting in a public area designated by the purchasing agent, or by publication in a newspaper of general circulation in the city, or both. In addition, proposals may be solicited directly from potential contractors. (c) In the case of procurement of professional services, by engaging in individual discussions with two or more all offerors deemed fully qualified, responsible and suitable on the basis of initial responses and with emphasis on professional competence, to provide the required services. Repetitive informal interviews shall be permissible. Such offerors shall be encouraged to elaborate on their qualifications and performance data or staff expertise pertinent to the proposed project as well as alternative concepts. The individual These discussions may encompass nonbinding estimates of total project costs including, but not limited to. where appreprlate; deslga; eenstruetlen aad life cycle costs. and where appropriate. nonbinding estimates of cost for services. Methods to be etlllsed in arrlvlag at a prlee €er servlees may aloe be dlseessed- Proprietary information from competing offerors shall not be disclosed to the public or to competitors. At the conclusion of discussions, on the basis of evaluation factors published in the request for proposal and all information developed in the selection process to this point, the city shall select in the order of preference two or more offerors whose professional qualifications and proposed services are deemed most meritorious. Negotiations shall then be conducted, beginning with the offeror ranked first. If a contract satisfactory and advantageous to the city can be negotiated at a price considered fair and reasonable, the award shall be made to that the offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated and negotiations conducted with the offeror ranked second, and so on until such a contract can be • negotiated at a fair and reasonable price. 3