_SEPT 1 1938-MARCH 21 1947 - MINUTE BOOK H - COUNCIL

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51 the Joint Health Board. He shall make regular reports of the work of the Joint Health Department at the regular meetings of the Joint Health Board • held quarterly and shall make special reports to said Board whenever requested by its Chairman, and shall keep the Board of County Supervisors and the City Commissioners informed of the activities of the Joint Health Department. RECTORS AND -VISITORS OF THE UNIVERSITY ATTEST: OF VIRGINIA E- T- Gay=Athers(si fined) Fred W- Scott (signed) Secretary Rector 11. That the contracting parties further agree that the facilities of the Joint Health Department may be..utilized for the teaching of medical students or nurses and for research by collaboration between the Joint Health Officer and the Department of Public Health and Hygiene of the ledical School so far as this may be practical without interfering ll%�,ith the administrative efficiency of the Organization. 12. That the wore of the Joint Health Department shall be financed by funds contributed annually by the contracting parties in the following proportions, that is to ' say, the said County of Albemarle will contribute 45% of said funds, the City of Charlottesville 55% of said funds, and the University of Virginia $1,500 per annum, and from such other agencies as may from time to time wish to participate in the promotion of tie public health in this district; that a tentative budget shall be prepared by the Joint Board of Health and submitted to the contracting parties to this agreement for their approval prior to March lst in each year, and said parties shall contribute such amounts for the operation of said Department as may be set up in said budget after it has been approved as aforesaid, provided that the contributions set up in said budget to be made by the County and City shall be made by monthly disburse- ments in above proportions from each of the aforesaid parties sufficient to • create a revolving fund for the use of said Department of $2,000 -00 -at the commencement of each month. The City further agrees to furnish for the use of the Joint Health Department such office space and janitor service as are now used by said Department. The University further agrees to conduct in the laboratories of the cc4 Medical School such laboratory examinations as may be necessary in connection cV with the public health interest in the City and County, and in consideration of an annual appropriation by the City to the University Hospital, said University agrees that its Hospital will -ive preference to the care and treatment of all Q� indigent patients from said City which the Health Officer may certify to be a menace to public health, and in consideration of an annual appropriation of undetermined amount by the County to the University Hospital, said University agrees that its Hospital will give preference to the care and treatment of all indigent patients from said County, which the Health Officer may certify to be a menace to public health. 13. That the money appropriated for the operation of the Joint Health Department shall be budgeted to one account. Said account shall be kept by the City auditor and the City shall be allowed $15.00 per month for such services. Said auditor shall furnish the contracting parties to this agree - Joint Health sent such reports and financial statements as they may require. Department Contract 14. That within the limits imposed by the appropriating bodies the Health Officer, under supervision of the Joint Health Board, shall have the power to budget this account in such a way as to secure a maximum efficiency and economy in the administration of his Department, but the budgetary expense estimates shall not be exceeded without approval from both the Board of County Supervisors and the City Council. Disbursements shall be made upon vouchers signed by the Health Officer. Financial statements shall be made quarterly to the City Business Manager, the County Executive of "Ibema.rle County and the ' Bursar of the - University, Further.:ore, any properly authorized officer from any one of the three contracting parties shall at any time have excess to the books of the said Joint Health Department. The Health Officer shall be responsible for the proper expenditure of these funds and the Joint Health Board shall be diligent in seeing that this responsibility is properly discharged. 15. That upon the approval of this agreement by the Board of County Supervisors, the City Commissioncrs and the Rector and Visitors of the Univer- sity, the partyof the first part and the party of the secand part shall immediately proceed to designate their respective members of the Joint Health Board and same shall be convened in executive session to perfect an organiza- tion. 16. This agreement shall become effective July 1, 1939, and may be termina- ted as of July 1st in any year of its duration, provided any one of the contract- ing parties shall give the other parties notice in writing 90 days prior to the aforesaid termination date. IN TESTIMONY WHEREOF, the Board of County Supervisors of Albemarle County has caused its name to be signed hereto by its Chairman, and attested by its Clerk, and the City of Charlottesville has caused its name to be signed by its Mayor, and attested by its Clerk; and the Rector and Visitors of the University of :Virginia has caused its name to be signed by its Rector and attested by its Secretary. BOARD OF COUNTY SUPERVISORS OF ATTEST: ALBEMARLE COUNTY Margaret T. Vioodward - (signed) By J. M. Fray (signed) Clerk Chairman ATTEST: CITY OF CHARLOTTESVILLE Jas. E. Bowens Jr. (signed) By George .T. Huff.(signed) Clerk Mayor RECTORS AND -VISITORS OF THE UNIVERSITY ATTEST: OF VIRGINIA E- T- Gay=Athers(si fined) Fred W- Scott (signed) Secretary Rector