1982-03-15 - Laserfiche WebLink

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5-6¸ APPOINTMENTS BOARDS AND COM- MISSIONS REQUEST RE: POLICE CAR PURCHASE THAT HE WOULD NOT WANT TO PUT OUT THE LIGHT OF LEARNING. MR. CONOVER REQUESTED A DETAILED EXPLANATION OF THE MAJOR OVERRUNS AS INDICATED IN A CHART PREVIOUSLY SUBMITTED TO COUNCIL BY THE LIBRARY BOARD. MAYOR BUCK POSED THE QUESTION OF THE POSSIBILITY OF DOING MINOR MODIFICA~I~NS, SUCH AS CLOSING THE LIBRARIES AN HOUR EARLIER (IF SO, HOW MANY PEOPLE WOULD B'E AFFECTED, WHAT WOULD THE SAVINGS BE?). HE ALSO SUGGESTED THE POSSIBILITY OF CLOSING THE LIBRARIES ON A PARTICULAR DAY WHEN TRAFFIC IS MINIMAL, MAYOR BUCK SUGGESTED THAT COUNCIL NEEDS A FEEL FOR WHAT MINOR MODIFICATIONS ARE FEASIBLE AND WHAT ARE THE IMPLICA- TIONS OF REFINEMENTS VERSUS THE SEVERE .PROPOSALS INITIALLY SUGGESTED. MAYOR BUCK STATED THAT ADDITIONAL INFORMATION IS NEEDED TO JUDGE WHETHER A REDUCTION IN THE REQUESTED $28,I49 CAN BE JUSTIFIED. MR. H!NGELEY ~IND!CATED THAT HE WOULD SUPPLEMENT THE PRESENTATION. MAYOR BUCK ALSO QUESTIONED THE INCREASE IN RETIREMENT COSTS AND EQUIPMENT MAINTENANCE AND ASKED WHY AREAS HAD EXCEEDED ANTICIPATED COSTS? MR. BUCK ASKED FOR DETAILS OF THE DEFICITS. UPON MAYOR BUCK'S SUGGESTION, MR. HENDRIX AGREED THAT HIS STAFF AND ALBEMARLE COUNTYIS STAFF WOULD BE WILLING TO WORK ALONG WITH THE LIBRARY BOARD OF TRUSTEES IN REPORTING THE REQUESTED INFORMATION TO COUNCIL. ON MOTION BY MR. CONOVER, SECONDED BY MR. ALBRO, THE FOLLOWING APPROPRIATION WAS OFFERED AND CARRIED OVER TO THE NEXT MEETING FOR CONSIDERATION: BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CHARLOTTESVILLE, VIRGINIA, THAT THE SUM OF $28,149.00 OR AS MUCH THEREOF AS MAY 8E NECESSARY, IS HEREBY'APPROPRIATED FROM THE UNAPPROPRIATED BALANCE OF THE GENERAL FUND TO EXPENDITURE ACCOUNT 01-53110 AS THE CITY'S SHARE OF THE DEFICIT INCURRED BY THE JEFFERSON-MADISON REGIONAL LIBRARY DURING THE 1980-81 FISCAL YEAR AND UNANTICIPATED EXPENSES INCURRED IN THE CURRENT FISCAL YEAR. ON MOTION BY MRS. GLEASON, COUNCIL UNANIMOUSLY APPOINTED RUTH WADLINGTON TO THE COMMUNITY ATTENTION ADVISORY BOARD. MR. HENDRIX REPORTED THAT THE CITY HAS THE OPORTUNITY, THROUGH THE 1982 .VIGINIA STATE PURCHASING CONTRACT, TO PURCHASE EARLY, POLICE VEHICLES AT ABOUT $3,000 SAVINGS PER CEHICLE. HE STATED THAT IN THEIR ORIGINAL 1983 BUDGET THEJPOLICE DEPARTMENT REQUESTED ELEVEN VEHICLES, BUT DUE TO BUDGET REDUCTIONS, THIS WAS REDUCED TO EIGHT VEHICLES. HE STATED THAT BY PURCHASING THROUGH THE STATE CONTRACT, ELEVEN VEHICLES CAN BE PURCHASED WHILE REMAINING WITHIN THE PROPOSED $82,000 BUDGET FIGURE. THE CITY WOULD HAVE TO MAKE A COMMITMENT AT THIS TIME, BUT WOULD NOT TAKE DELIVERY OR MAKE PAYMENT UNTIL JULY 1, 1982. MR. HENDRIX RECOMMENDED COUNCIL APPROVE THIS PURCHASE. MR. CONOVER ASKED IF THE CITY MANAGER RECOMMENDED THE PURCHASE OF EIGHT VEHICLES, THEN WHY NOT BUY EIGHT AND SAVE APPROXIMATELY $20,000 WHICH COULD BE USED FOR OTHER BUDGET CONSIDERATIONS. GARY O'CONNELL, ASSISTANT CITY MANAGER, ADVISED COUNCIL THAT THE VEHICLES THAT ARE TO BE REPLACED ARE NEARING THEIR LIFE EXPECTANCY (THREE YEARS) AND THAT DURING THIS PERIOD THE MAINTENANCE AND REPAIR COSTS GET TO RE EXTREMELY EXPENSIVE. ON MOTION BY MR. CONOVER, SECONDED BY MR. ALBRO, COUNCIL APPROVED THE PURCHASE OF EIGHT POLICE VEHICLES THROUGH THE EARLY PURCHASE PLAN